CITY OF COTTAGE GROVE ADVERTISEMENT FOR BID

ADVERTISEMENT FOR BIDS

CITY OF COTTAGE GROVE

COTTAGE GROVE, MINNESOTA

METROPOLITAN AREA FIBER OPTIC NETWORK EXPANSION

Sealed bids will be received by the City Clerk of the City of Cottage Grove at 7516 80th Street South, Cottage Grove, MN 55016, until 11 a.m. CDT on May 24, 2012 at which time they will be publicly opened and read aloud, for the purpose of securing a contract to furnish all labor and materials to construct a fiber network within the City of Cottage Grove.

A non-mandatory Pre-Bid meeting will be held in the Public Works building located at 8635 West Point Douglas Road, Cottage Grove, MN 55016 on May 16, 2012 at 10:00 a.m. CDT. This will include a walk through of Public Works and the new Public Safety/City Hall sites.

The bids must be submitted on the Bid Form provided in accordance with the Contract Documents, Plans and Specifications as prepared by:

Elert & Associates

140 Third Street South

Stillwater, MN 55082

A CD copy of the Bid Form, Contract Documents, and Plans and Specifications may be obtained from:

Ms. Sandi Parr

Elert & Associates

140 Third Street South

Stillwater, MN 55082

Phone: (651) 705-1221

Email: sandi.parr@elert.com

Hard copies of the Bid Form, Contract Documents and Plans and Specification are available for the cost of reproduction, plus applicable shipping through Elert & Associates. Copies of the Bid Form, Contract Documents, and Plans and Specification can be viewed at the City of Cottage Grove Public Works.

Required Qualifications: By submitting the Bid, the Bidder certifies as to meeting the following requirements:

1.Has completed three (3) or more projects of at least 80% of the size or value of the work being proposed where the type of work is similar to that being proposed.

2.Can provide a minimum of three (3) like job references from within the last two years. These references must accompany the Bid response and must include job description, point of contact, mailing address, and telephone number.

3.Maintains a minimum of twelve (12) full-time fiber installers.

4.Has access to all necessary equipment and has organization capacity and technical competence necessary to do the work properly and expeditiously.

5.Maintains a permanent place of business in the State of Minnesota.

6.Must obtain a contractor license with the City of Cottage Grove.

7.Provides sworn financial statement upon request, which evidences the Bidder has adequate financial resources to complete the work being proposed, as well as all other work the Bidder is presently under contract to complete.

8.Is bondable for the terms of the proposed contract.

9.Has a record of satisfactorily completing past projects. Criteria that will be considered in determining satisfactory completion of projects by the Contractor will include the following:

a.Completed contracts in accordance with Contract Documents.

b.Diligently pursued execution of the work and completed contracts according to the established time schedule.

c.Fulfilled guarantee requirements of the Contract Documents.

Each bid must be clearly identified as "BID FOR METROPOLITAN AREA FIBER OPTIC NETWORK EXPANSION" and shall show the name and address of the bidder. A certified or cashier's check payable to the City of Cottage Grove or satisfactory bid bond executed by the bidder and a license surety company in an amount not less than 5% of the total bid shall accompany each bid as a guarantee that if the bid is accepted the bidder shall execute a written proposed contract and furnish the required bonds within ten days after the award of the contract. The Contractor is responsible for the delivery of the bid to the Office of the City Clerk.

The City of Cottage Grove reserves the right to reject any or all bids, including without limitation the rights to reject any or all non-conforming, non-responsive, unbalanced, or conditional bids. The City also reserves the right to waive any informalities, to award the contract in whole or in part, and to award to the bidder the City determines is in the City's best interest.

The City of Cottage Grove hereby notifies all bidders that businesses owned and controlled by minorities or women will be afforded maximum feasible opportunity to submit bids and/or proposals and will not be subjected to discrimination on the basis of race, color, sex, sexual orientation, age, religion, ancestry, handicap, public assistance, marital or national origin.

The City of Cottage Grove does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all the City of Cottage Grove services, programs and activities. Upon request, the City will attempt to accommodate special needs for this information.

CITY OF COTTAGE GROVE

City Clerk

5/9-5/16/2012

Tags: public notices, general legals