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SOUTH WASHINGTON COUNTY SCHOOLS MAY MEETING MINUTES

Friday, June 13, 2014 - 11:20pm

District 833 School Board Regular Meeting
Unofficial Clerk\'s Summary for 05/22/14
Called to order by Kath at 6:35 pm at the DSC. School Board members present: Gelbmann, Brunnette, Johnson, Kath, Schwartz, Van Leer and McElwee-Stevens. Superintendent Keith Jacobus was present. Student representatives Jung was present for Schulz (ERHS), Schiefelbein (PHS) and Nelson (WHS) were present.
Approval of Agenda: request made to move 6.3 to 9.5 and to move student representative reports, 11.3 to immediately follow the approval of the agenda. Moved by Schwartz & seconded by Van Leer. Motion carried.
Recognition of Gifted/Talented Students, presented by Tina Van Erp, Gifted Education Services Coordinator. Highlighted the Continental Math League, WordMasters and United States Academic Triathlon competitions and programs.
No visitor agenda items.
Moved by Brunette Seconded by McElwee-Stevens to approve the following consent items: Retirements, Resignations and Terminations, Leaves of Absence, 4/24/14 & 5/8/14 School Board Mtg Minutes, March 2014 Financial Statements (Cash & Investments Summary, Cash & Investments Reconciliation, Student Activities & Investment Reports), March 2014 Cash Disbursements, Acceptance of Electronic Fund Transfers & Resolution to Accept Gifts.
Workshop Items are scheduled for 6/5/14.
Tim Bunnell, ATPPS Specialist, provided an update on the Q Comp Annual report for 2013-2014 as required.
Voting to terminate the Long Term Substitute Teach Contracts was Gelbmann, Van Leer, Johnson, McElwee-Stevens, Schwartz, Brunnette and Kath. Motion passed.
Motion to approve the Community Education Budget, made by Brunette, seconded by Johnson, motion passed. None opposed.
Motion to approve the Nutrition Services Budget, made by Schwartz. Seconded by McElwee-Stevens. Motion passed. None opposed.
Discussion was held on how to fill the vacant Board Seat and the Board members agreed to the following process: 5/30/14: Board members receive applications, resumes, letters of interest and a criteria checklist to fill out for each application. Criteria will include: 1. Previously demonstrated commitment to improving educational experiences for students through time commitment and involvement in building & district based initiatives 2. Basic understanding of the complexities of school finance 3. Understanding of Board governance 4. Ability to view strategic plan at 40,000 feet, make decisions & align resources to that plan 5. Previous experience on any board 5. Prior leadership experience 6. Prior involvement with the school district (committees, etc.) 7. Community, volunteer or organizational involvement 8. Strong rationale for interest in kids 9. Strong rationale for interest in future innovation and/or educational vision 10. Strong rationale for interest in use of data for decisions (budgeting) 11. Strong rationale for interest in parent involvement 12. Strong rationale for interest in being an advocate for all students. 6/6/14: School Board members will bring their checklists. Scores will be consolidated and the top six candidates will be selected for interviews. 6/12/14: Special Board meeting held to interview and vote on the candidate to fill the upcoming vacant seat. 6/19/14: Candidate formally announced. 7/17/14: Swear in new appointed School Board Member. Motion made to close the candidate applications on 5/30/14. Checklist sheets will be returned at the 6/5/14 meeting. Motioned by Johnson, seconded by Van Leer. Kath, Brunnette, Johnson, McElwee-Stevens, Schwartz and Van Leer in favor, Gelbmann abstained, none opposed, motion passed. Motion made by Van Leer to approve interviewing up to 6 candidates. Seconded by Brunnette. Kath, Brunnette, Johnson, McElwee-Stevens, Schwartz and Van Leer in favor, Gelbmann abstained, none opposed, motion passed. Motion made by Brunnette to approve criteria items. Seconded by McElwee-Stevens. Kath, Brunnette, Johnson, McElwee-Stevens, Schwartz and Van Leer in favor, Gelbmann abstained, none opposed, motion passed. Motion made by Van Leer to include two published questions that will be determined at the 6/5/14 meeting. 3 additional questions will remain confidential until interviews on 6/12/14. Seconded by Brunnette. Kath, Brunnette, Johnson, McElwee-Stevens, Schwartz and Van Leer in favor, Jim Gelbmann abstained, none opposed, motion passed. Motion made Brunnette to approve standard voting process if there are tied number of candidates until there are six candidates left to interview. Seconded by Johnson. Kath, Brunnette, Johnson, McElwee-Stevens, Schwartz and Van Leer in favor, Gelbmann abstained, none opposed, motion passed.
Approval of New Employees/Change of Status (Moved from Consent Item 6.3) Gelbmann motioned to move the WHS Principal hiring from this agenda to the the 6/5/14 agenda. Van Leer seconded the motion. Discussion was held regarding the hiring process and WHS morale. Kath called for a roll call vote on removing Sarah Sorenson-Wagner from the New Employees/Change of Status list. In favor of removing her name was Jim Gelbmann. Not in favor of removing her name were Van Leer, Johnson, McElwee-Stevens, Schwartz, Brunnette and Kath. Amendment failed. Kath called for a roll call vote to approve the New Employees/Change of Status list, action item 9.5. Gelbmann, Van Leer, Johnson, McElwee-Stevens, Schwartz, Brunnette and Kath voted yes to approve the list as presented. Motion passed.
Discussion Items: None.
Superintendent Jacobus talked about the Strategic planning & highlighted an assignment work by a 5th grader at BES. He attended the Senior Awards ceremonies. McElwee-Stevens was honored to recognize and honor District 833 staff last week & is looking forward to handing out diplomas at the upcoming graduation ceremonies. Gelbmann thanked our legislative delegation for supporting strong funding for schools. Kath thanked PHS for inviting him to be the key note speaker at the Applause Breakfast. He also thanked staff, students, and parents for a great year. Van Leer went to the CGMS and LMS School orchestra. Nelson, WHS, reported she will be returning next year. She reported on AP Testing, Finals, and Choir. Jung was the substitute for Schulz, ERHS. David will be the student representative for the 14-15 school year for ERHS. He reported on awards, scholarships, sports and noted they have a student going to Budapest for the US National Athletic Team. Schiefelbein, PHS reported on IBE Testing, the Robotics Team, Senior Awards night and a staff vs student basketball game and fundraiser. Athletic Awards ceremony with Randy Shaver will be held May 28, 2014. Next year, Taylor will be going to Minneapolis Business College with a degree in Travel/Hospitality and has goals to become an event planner. Future Meeting Dates are 6/5/14 & 6/19/14 at the DSC, 6:30pm. A special meeting will be held 6/5/14 at 5:30pm. Meeting adjourned at 8:38pm
6/18/2014


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