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SOUTH WASHINGTON COUNTY SCHOOLS DECEMBER SCHOOL BOARD MEETING

Wednesday, February 29, 2012 - 12:00am

District 833

School Board Regular Meeting

Unofficial Clerk's Summary

15 December 2011

Pursuant to due call and notice thereof, a workshop of the School Board of Independent School District 833, South Washington County, was held on Thursday, December 15, 2011. The meeting was called to order by Chairman Leslee Boyd at 5:30 p.m. at the District Service Center, located at 7362 East Point Douglas Road South in Cottage Grove, MN. School Board members present were Marsha Adou, Leslee Boyd, Tracy Brunnette, Jim Gelbmann, Laurie Johnson, Ron Kath and David Kemper.

The School Board met in a closed session to discuss labor negotiations strategy pursuant to MN Statute § 13D.03. Board member Kath was absent from this discussion. They also met in a closed session to discuss the Superintendent's evaluation pursuant to MN Statute § 13D.05.

The meeting adjourned at 6:55pm.

Pursuant to due call and notice thereof, a regular meeting of the School Board of Independent School District 833, South Washington County, was held on Thursday, December 15, 2011. The meeting was called to order by Chairman Leslee Boyd at 7:03 p.m. at the District Service Center, located at 7362 East Point Douglas Road South in Cottage Grove, MN. School Board members present were Marsha Adou, Leslee Boyd, Tracy Brunnette, Jim Gelbmann, Laurie Johnson, Ron Kath and David Kemper. Superintendent Mark T. Porter was present for the meeting.

Motions were made and seconded to approve the consent and main agendas for the meeting. Motions were passed. Consent agenda items included approval of resignations and terminations; acceptance of electronic fund transfers; acceptance of gifts; approval of extended field trips; approval of School Board meeting minutes for November 17 and December 1, 2011; approval of student teacher placement agreements with Crown College, the University of Southern California and Western Governors University; approval of payment to Hartford Financial Services Group; assignment of surrogate parent; approval of state required district improvement plan; approval of change orders; approval of grant submissions and acceptance of grant awards.

Aaron Bushberger, Director of Finance, presented the recommendations for the final tax levy for taxes payable in 2012. This item was discussed in detail with the board at their December 1 workshop session. As required by law, the School Board certified its proposed property tax levy for taxes payable in 2012 to the County Auditor by October 7, 2011. Washington County used the District's proposed levy amount to prepare notices of proposed taxes that were mailed to each taxpayer in November. The public hearing (Truth in Taxation hearing) on the School District's proposed property tax levy was held on December 1, 2011. The School District is now required to adopt its final levy by December 30, 2011.

The School Board certified the proposed levy for taxes payable in 2012 at their October 6, 2011 special board meeting. The School Board certified the proposed levy at $53,580,298. The recommended final levy is $53,425,585 which is a slight decrease from the proposed amount. It was moved and seconded to approve the final tax levy as presented. Motion was carried.

Keith Ryskoski, Assistant Superintendent for Secondary Education, and Dave Bernhardson, Assistant Superintendent for Elementary Education, presented the recommendations for the intra-district transfer parameters. This was discussed in detail at the November 3 School Board workshop, the November 17 regular meeting and the December 1 workshop. Intra-district transfers, Board Policy 509.1, provides the opportunity for District 833 families to request to have their students attend a school other than the one assigned by attendance boundaries. If approved, transportation arrangements are the responsibility of the parent/guardian.

Elementary Schools

1.Intra-district transfer requests for the 2012-2013 school year may be granted on a space available basis subject to the approval of the Assistant Superintendent for Elementary Schools.

2.Acceptance of a student under an intra-district transfer shall be determined after the staffing levels for the schools have been determined and shall not increase the number of students at a grade level within the receiving school beyond 90% of the established classroom cap for that grade level.

3.Zero intra-district transfers will be considered to Liberty Ridge Elementary School for the 2012-13 school year due to capacity constraints.

4.Acceptance of a student under an intra-district transfer shall not increase staffing requirements at the school receiving the student.

5.Students approved for an intra-district transfer in one year shall be included in the enrollment projections of the receiving school in future years for staffing purposes.

6.A student entering kindergarten may attend an elementary school their (K-4) sibling is attending under an intra-district transfer.

7.Applications for consideration for transfer to another elementary school should be submitted by April 6, 2012.

8.If the number of intra-district transfer requests exceeds the available space in a grade level, the order of approval shall be determined by selecting names through a random drawing process.

9.Parents/guardians are responsible for providing transportation to and from school in every instance where an intra-district transfer has been approved.

10. Families must reapply if requesting enrollment at a school outside the assigned attendance boundary when school transitions occur (elementary to middle; middle to high school).

11. The School Board shall review the outcome of the intra-district transfer policy for elementary schools and make recommendations for the 2013-2014 school year.

Middle Schools

1. Intra-district transfer requests for the 2012-13 school year may be granted on a space available basis subject to approval of the Assistant Superintendent for Secondary Schools.

2.Transfer approvals will be limited to a net +/- 3% above or below the assigned attendance boundary enrollment per grade level at Oltman and Woodbury Middle Schools.

3.Intra-district transfers to Cottage Grove Middle and Lake Middle Schools will not be approved due to capacity constraints.

4.Acceptance of a student under an intra-district transfer shall not increase staffing requirements at the school receiving the student.

5.If the number of intra-district transfer requests exceeds the available space in a grade level, the order of approval shall be determined by selecting names through a random drawing process.

6.Students approved for an intra-district transfer in one year shall be included in the enrollment projections of the receiving school in future years for staffing purposes.

7.Applications for consideration to transfer to another district middle school outside the assigned attendance area should be submitted by January 13, 2012.

8.Parents/guardians are responsible for providing transportation to and from school in every instance where an intra-district transfer has been approved.

9.Families must reapply if requesting enrollment outside the assigned attendance boundary when school transitions occur (elementary to middle; middle to high school).

10. The School Board shall review the intra-district transfer policy and make recommendations for middle schools for the 2013-2014 school year.

11. There is no preference for siblings of students attending a middle school under an intra-district transfer.

High Schools

1.Intra-district transfer requests for the 2012-2013 school year may be granted on a space available basis subject to the approval of the Assistant Superintendent for Secondary Schools.

2.Transfer approvals will be limited to a net +/- 3% above or below the assigned attendance boundary enrollment per grade level at Park High School and Woodbury High School. Preference for enrollment will be given to students in grades 11 and 12 who request transfer to the International Baccalaureate Program at Park High School.

3.Intra-district transfers to East Ridge High School will not be approved due to capacity restraints.

4.Acceptance of a student under an intra-district transfer shall not increase staffing requirements at the school receiving the student.

5.If the number of intra-district transfer requests exceeds the space available in a grade level, the order of approval shall be determined by selecting names through a random drawing process.

6.Students approved for an intra-district transfer in one year shall be included in the enrollment projections of the receiving school in future years for staffing purposes.

7.Eligibility for athletic participation related to transfer to a different school will be under the rules and guidelines of the Minnesota State High School League. MSHSL has ultimate authority in these matters. ("Note: the MSHSL already recognizes International Baccalaureate as an exception to their transfer eligibility policy.")

8.Applications for consideration to transfer to another district high school outside the assigned attendance area should be submitted by January 13, 2012.

9.Parents/guardians/students are responsible for providing transportation to and from school in every instance where an intra-district transfer has been approved.

10. Families must reapply if requesting enrollment outside the assigned attendance boundary when school transitions occur (middle to high school).

11. There is no preference for siblings of students attending a high school under an intra-district transfer.

12. The School Board shall review the outcome of the intra-district transfer policy for high school students and make recommendations for the 2013-2014 school year.

It was moved and seconded to approve the intra-district transfer parameters as presented with the amendment of granting sibling preference for intra-district transfers at East Ridge High School for the current 9, 10 and 11 grade students and would apply to all siblings in the family as long as another sibling is a current student at East Ridge High School. Motion was carried.

Keith Ryskoski, Assistant Superintendent for Secondary Education, and Dave Bernhardson, Assistant Superintendent for Elementary Education, presented the recommendations for the open enrollment parameters. This was discussed in detail at the November 3 School Board workshop, the November 17 regular meeting and the December 1 workshop. Open Enrollment, Board Policy 509, provides the opportunity for non-resident families to attend a District 833 school. The open enrollment statute allows the board to pass a resolution to limit the open enrollment of non-resident students to a number not less than 1% of the total enrollment at each grade level in the district. It is the recommendation that for the 2012-2013 school year that District 833 allow enrollment of nonresident students at 3% of each grade level enrollment for elementary, middle and high schools. An exception would be for Liberty Ridge Elementary, Cottage Grove Middle, Lake Middle and East Ridge High Schools which would be closed to additional open enrollment students due to anticipated capacity constraints. Schools/grades meeting or exceeding the thresholds for intra-district transfer considerations have also met the criteria for being closed to open enrollment. Open enrolled students would continue at their assigned school throughout their years at each level. Families must reapply, indicating their preferred school, when school transitions occur (elementary to middle; middle to high school). The district retains the right to assign nonresident students to sites other than direct feeder schools when these transitions occur, based upon capacity and program considerations. It was moved and seconded to approve the open enrollment parameters as presented. Motion was carried.

Denise Griffith, Director of Human Resources, presented a tentative agreement between South Washington County Schools and the Association of School Bus Drivers. The agreement would be effective July 1, 2011 through June 30, 2013. The economic costing of the tentative agreement includes a $.22 per hour raise Year 1 and a $.18 per hour raise Year 2 for Bus Drivers at Step 5 of 5 Steps. It includes a $.22 per hour raise Year 1 and a $.13 per hour raise Year 2 for Bus Assistants at Step 5 of 5 Steps. The agreement includes a decrease in district contribution for health insurance for Year 1. The district will decrease its contribution by $79.48 per month and by $78.72 per month for the Open Access and Select Choice single plans respectively, and by $212.81 per month and $210.77 per month for the Open Access and Select Choice family plans, respectively. This results in no change in employee contribution for these plans. The district's monthly contribution towards the high deductible insurance plans will be reduced by $70.96 for the single plan and increased by $44.42 for the family plan, with a $100 per month VEBA contribution for Single and a $200 per month VEBA for Family as part of the District Contribution. The employees' contributions for the High Deductible plans will remain the same for the Single plan and will be reduced by $15.47 per month for the Family plan. The agreement has a 6% increase for insurance for Year 2. It was moved and seconded to approve the recommendations as presented. Motion was carried.

Denise Griffith, Director of Human Resources, presented a tentative agreement between South Washington County Schools and the United Teachers of South Washington County (UTSWC). The agreement would be effective July 1, 2011, through June 30, 2013. The economic costing of the tentative agreement includes Steps and Lanes Year 1 and Year 2, and a salary schedule increase of .6% Year 1 and 1.23% Year 2. ABE, High School Diploma Center and Homebound teacher hourly rates move from $25 per hour to $26 per hour Year 1. The agreement includes the compression of Career Increments starting Year 2 (Step Increment 11-15 moves to 11-14, Step Increment 16-19 moves to 15-18, Step Increment 20-23 moves to 19-22, with top step moving from 24 to 23). The tentative agreement includes a decrease in District contributions toward both single and family health insurance as of January 1, 2012, with no change in employee contribution for Single or Family plans. It includes a $100 monthly VEBA contribution for employees enrolled in the High Deductible Single or Family Plan. Finally, it includes a 9.5% increase in District contribution January 2013 for employees enrolled in a Single plan. It was moved by and seconded to approve the recommendations as presented. Motion was carried.

Denise Griffith, Director of Human Resources, presented a tentative agreement between South Washington County Schools and the Paraprofessionals, International Union of Operating Engineers, Local 70. The agreement would be effective July 1, 2011 through June 30, 2012. The economic costing of the tentative agreement includes a $.17 per hour raise. This one year agreement includes no change in district contribution for health insurance. Employee contributions will be reduced $79.48 per month for Open Access and $75.51 per month for Select Choice Single Coverage. Employee contributions will be reduced $212.81 per month for Open Access and $210.77 per month for Select Choice, Family coverage. Employee cost for the Single High Deductible plan will remain the same; employee cost for Family High Deductible plan will be reduced $171.15 per month. The District will contribute toward a VEBA for those on the High Deductible Plan at $50 per month for Family and $102.21 per month for Single, as part of the total contribution. It was moved and seconded to approve the recommendations as presented. Motion was carried.

Denise Griffith, Director of Human Resources, presented a tentative agreement between South Washington County Schools and the South Washington County Principals Association. The agreement would be effective July 1, 2011 through June 30, 2013. The economic costing of the tentative agreement includes a Steps Year 1 and 2, a salary increase of 1.65% starting January 2012, and a salary increase of 1.5% starting July 1, 2012. The agreement includes salary step compression from three steps to two steps. Longevity pay eligibility is moved to 4 years, with a cap of $5,000 (increased from $4,500). The agreement includes decreases in district contribution for health insurance for all three health plans, both Single and Family. Principals on the High Deductible Plan will receive $109.75 per month VEBA contribution for Single and $271.43 per month VEBA contribution for Family plan. The Principals Association negotiated a Health Care Savings Plan with a $500 district contribution per employee per year. It was moved and seconded to approve the recommendations as presented. Motion was carried.

Denise Griffith, Director of Human Resources, presented compensation recommendations for Independent Non-Bargaining Employees for the 2011-2012 School Year. This information was presented to board members at a closed session workshop prior to the regular meeting. The administration is recommending the following salary/benefit adjustments for the 2011-12 school year for Independent Non-Bargaining Employees in Tiers 1, 2, 3 and 4. These recommendations are within the economic parameters approved by the School Board for the 2011-2012 general fund budget. If the salary/benefit adjustments are approved by the Board, Letters of Assignment for the period of July 1, 2011 through June 30, 2012 will be issued to Independent/Non-bargaining unit employees in Tiers 1, 2, 3 and 4. New one year Letters of Assignment will also be issued at the beginning of the July 1, 2012-June 30 2013 school year. The administration recommended approval of the salary/benefit adjustments. Tier I: Steps and Salary Increase of $1,350 annual increase (1.25%) Year 1 and $1,850 Year 2 (1.75%); Insurance Contribution - District Decrease in Contribution to Match Actual Cost January 2012/ VEBA at $100 Single and $200 Family on High Deductible Plan and District contribution increase of 5% January 2013; District TSA Match as of January 2012: Increase from $2,500 to $3,000. Tier II:

Salary Increase of $1,200 annual increase (1.5%) Year 1 and $1,600 increase Year 2 (2%); Insurance Contribution - District Decrease in Contribution to Match Actual Cost January 2012/VEBA at $100 Single and $200 Family on High Deductible Plan and District contribution increase of 5% January 2013; District TSA Match as of January 2012: Increase from $2,500 to $3,000. Tier III: Salary Increase of 1.5% annual increase Year 1 and 2% increase Year 2; Insurance Contribution - District Decrease in Contribution to Match Actual Cost January 2012/ VEBA at $100 Single and $200 Family on High Deductible Plan and District contribution increase of 5% January 2013; District TSA Match as of January 2012: Increase from $2,000 to $2,500. Tier IV: Salary Increase: 1.5% annual increase Year 1 and 2% increase Year 2; Insurance Contribution - District Decrease in Contribution to Match Actual Cost January 2012/ VEBA at $100 Single and $200 Family on High Deductible Plan and District contribution increase of 5% January 2013; District TSA Match as of January 2012: Increase from $1,250 to $2,250. It was moved and seconded to approve the recommendations as presented. Motion was carried.

Denise Griffith, Director of Human Resources, presented a tentative agreement between South Washington County Schools and the Association of Central Administration Supervisors (CAS). This information was presented to board members at a closed session workshop prior to the regular meeting. The agreement would be effective July 1, 2011 through June 30, 2013. The economic costing of the tentative agreement includes a salary increase of $975 Year 1, and $975 Year 2. Longevity compensation was increased $200 per three (3) longevity increments (after year 5, year 7 and year 10) for Year 1, and an additional $50-$100 increase at same increments Year 2. The agreement includes decreases in district contributions for health insurance for all three health plans, both Single and Family Year 1 (starting January 2012), with a 6% increase in District contribution Year 2 (starting January 2013). It also includes an increase of District Contribution toward TSA to $2,000 per year. It was moved and seconded to approve the recommendations as presented. Motion was carried.

Aaron Bushberger, Director of Finance, presented a tentative agreement between South Washington County Schools and the Professional Association of Confidential Employees (PACE). This information was presented to board members at a closed session workshop prior to the regular meeting. The agreement would be effective July 1, 2011 through June 30, 2013. The economic costing of the tentative agreement includes a $.25 per hour raise in Year 1 and a $.57 per hour raise in Year 2. The agreement includes decreases in district contribution for all Single and Family health insurance plans. Employees on the High Deductible Plan will receive $100.00 per month VEBA contribution for Single and Family plans. It was moved and seconded to approve the recommendations as presented. Motion was carried.

Mike Vogel, Assistant to the Superintendent for Operations, presented information on the review and comment that will be submitted to the Minnesota Department of Education (MDE) for the Liberty Ridge Elementary Site 2 acquisition and expansion. The school district is required to submit a School Board approved review and comment to MDE for a project with an estimated cost in excess of $1.4 million. Subject to approval of the Review and Comment by the School Board and MDE, the district intends to acquire the existing Liberty Ridge Site 2 building and property, and construct a 12,500 square foot addition. The estimated cost of the acquisition and expansion is $4.5M. The district proposes to use $450,000 of the 2006 bond referendum fund balance as a down payment on the project and to finance the balance over 15 years through a 3rd party lease purchase agreement or the sale of certificates of participation as recommended by the district's financial consultant, Ehlers and Associates. It is estimated that 2/3's of the annual lease purchase expense will qualify for lease levy funding, and the remaining 1/3 of the annual expense will be charged to the operating capital budget. It should be noted that the tax impact will be partially offset by the elimination of the annual lease levy expense of $144,000 for leasing the existing building. With the approval of the review and comment, administration will commence negotiations with the property developer for the acquisition of the existing building and property, contract with the architectural firm of ARY Architects to begin designing the addition and initiate the City of Woodbury's review and approval process. The intended construction time frame is mid-April to mid-August 2012. It was moved and seconded to approve the Review and Comment as presented. Motion was carried.

Mike Vogel, Assistant to the Superintendent for Operations, presented proposed attendance boundary changes for the Ridgestone 1&2 development in Woodbury. As has been previously discussed with the School Board, enrollment at Liberty Ridge Elementary has reached capacity. To ease overcrowding in the future, administration is recommending to reassign Ridgestone 1 & 2 developments before there are homeowners residing in the development that would be affected by the change. Ridgestone 1 is an approximate 20 acre parcel approved for 35 single family homes. Ridgestone 2 is an approximate 30 acre parcel approved for 84 single family homes. The developments are located at the northeast and southeast corners of the intersections of Lake Road and Cottage Grove Drive. The initial phase of development in Ridgestone 2 is under way and model homes are under construction. Administration is recommending that the Ridgestone 1 & 2 developments identified as W38 and W38A on the current elementary attendance boundary maps be reassigned from Liberty Ridge Elementary to Middleton Elementary effective January 1, 2012. It was moved and seconded to approve the recommendation as presented. Motion was carried.

Denise Griffith, Director of Human Resources, presented a resolution ordering the immediate discharge of an employee. The resolution is as follows: WHEREAS, on June 16, 2011, the School Board adopted a resolution proposing the immediate discharge of an employee; WHEREAS, on June 17, 2011, the employee received formal notice of the proposed discharge; WHEREAS, the employee submitted a timely request for arbitration to contest the proposed discharge; WHEREAS, a two-day arbitration hearing was held before a neutral arbitrator on September 22, 2011 and October 7, 2011; WHEREAS, on December 9, 2011, the District received the arbitrator's award sustaining the School Board's proposal to immediately discharge the employee; and WHEREAS, pursuant to Minnesota Statutes section 122A.40, subdivision 16, the School Board must issue a written decision and an order discharging the employee in accordance with the arbitrator's award; NOW, THEREFORE, BE IT RESOLVED by the School Board of Independent School District No. 833, South Washington County Schools, as follows: The School Board hereby adopts the Arbitrator's award in BMS Case No. 11-TD-10 as the School Board's findings of fact, conclusions, and written decision; The School Board hereby orders the immediate discharge of the employee who is the subject of the arbitration award; The District's Director of Human Resources is directed to serve a copy of this Resolution and the arbitration award on the employee before December 20, 2011, and to place a copy of the Resolution and award in the employee's personnel file; The School Board's adoption of this Resolution constitutes the final disposition of disciplinary action against the employee. Therefore, after the Board adopts this resolution, the name of the employee who has been discharged will be public. It was moved and seconded to approve the resolution as presented. Motion was carried.

Leslee Boyd, Chairman of the Board, presented information as it relates to the Superintendent's contract. The School Board is required to provide six months notification to the Superintendent of Schools related to the renewal or non-renewal of the contract. The current Superintendent's contract is due to expire on June 30, 2012. An evaluation was discussed at a closed session prior to the regular meeting tonight. The evaluation is considered private data and is not included in the discussion at an open meeting. A summary will be provided at a subsequent meeting. A motion was made and seconded to direct the Chairman of the School Board to notify Superintendent Mark Porter that his contract will not be renewed at the end of his current contract. Motion was carried.

The meeting adjourned at 9:01pm.

2/29/2012


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