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SOUTH WASHINGTON COUNTY SCHOOLS DECEMBER 20 MEETING MINUTES

Wednesday, January 9, 2013 - 12:00am

District 833

School Board Regular Meeting

Unofficial Clerk's Summary

20 December 2012

Pursuant to due call and notice thereof, a regular meeting of the School Board of Independent School District 833, South Washington County Schools, was held on Thursday, December 20, 2012. The meeting was called to order by Vice-Chairman Tracy Brunnette at 7:02 p.m. at the District Service Center, located at 7362 East Point Douglas Road South in Cottage Grove, MN. School Board members present were Marsha Adou, Tracy Brunnette, Laurie Johnson, Ron Kath and David Kemper. Board members Leslee Boyd and Jim Gelbmann were absent. Superintendent Keith Jacobus was present.

Motions were made and seconded to approve the consent and main agenda items. Consent agenda items included resignations and terminations, leaves of absence, new employees/change of status, electronic fund transfers, gifts, field trips, School Board meeting minutes, contract with Hiawatha Homecare Nursing, ATPPS plan change, change orders, student-teacher placement agreements, grant awards, 1st and 2nd quarter budget adjustments, contract with FACTS, and use agreement with Woodbury Elementary for FACTS program.

Gina Gamnis, AVID District Director, presentation information on the Elementary AVID Program. AVID (Advancement Via Individual Determination) has become a foundational component at all secondary schools in our school district. The elementary program is based on the same learning foundation that underlies the AVID Elective course. While AVID at the secondary level is a combined effort of a dedicated elective class and core content area classes to create a school-wide impact, the elementary program is designed to be embedded into a daily instruction of all elementary classrooms across entire grade levels to impact school-wide structures. Pullman, Newport, Pine Hill and Armstrong Elementary schools have all begun AVID implementation this year. The program consists of sequential, foundational and organizational resources intended for the elementary teacher that teaches to all ability levels at elementary sites that feed into AVID secondary sites. A basic premise to the program is to encourage all students to get organized because organized people are successful people. The hope is to close the achievement gap by preparing all students for college readiness and success in a global society. The framework consists of:

•Organization - agenda planners, organizational tools, note-taking strategies

•WICOR - Writing to Learn, Inquiry, Collaboration, Organization, Reading to Learn

•Student Success Skills - Communication skills (writing, speaking, listening), study skills, time management, goal setting

•Partnerships - site, district, home, community

Elementary schools that feed to Woodbury Middle and Cottage Grove Middle will implement AVID Elementary in the fall of 2013 - Hillside, Cottage Grove, Grey Cloud, Royal Oaks, Woodbury, and Crestview/Nuevas Fronteras. The remaining elementary schools will implement the program in the fall of 2014 - Bailey, Middleton, Red Rock and Liberty Ridge. Students were on hand to show board members personally how their individual binders are organized and how that helps them in the classroom.

Aaron Bushberger, Director of Finance, presented the FY 2013-2014 Budget Calendar. The School Board is required to adopt a budget by June 30th each year for the fiscal year beginning July 1st. In the past, our district has approved the budgets for the different funds on various dates. Minor changes to this process will be put into effect this year. Four budgets will be presented and approved in January. All of these budgets have components that have already been established including levies and projects that have been approved by the Minnesota Department of Education. Combining these budgets will free up the months of February, March and April to discuss the proposed service level matrix, proposed budget adjustments if necessary, and the upcoming operating referendum renewal. In addition, the General Fund, Transportation and Operating Capital budgets will be presented as one item in June. The budget schedule will follow the service level process and incorporate all of these budgets into one. Budgets will be presented to the School Board at the first meeting of the month and then brought for approval at the second School Board meeting in the same month. Budget Directors will present their own information and be available for questions at both meetings.

Aaron Bushberger, Director of Finance, presented the final levy for taxes payable in 2013. This information was presented in detail at the December 6, 2012 School Board meeting. As required by law, the School Board certified its proposed property tax levy for taxes payable in 2013 to the County Auditor by September 30, 2012. Washington County used the district's proposed levy amount to prepare notices of proposed taxes that were mailed to each taxpayer in November. The public hearing (Truth in Taxation hearing) on the school district's proposed property tax levy was held on December 6, 2012. This hearing included information on the district's budget, proposed levy and also allowed for the opportunity for public input and comment. The school district is now required to adopt its final levy by December 30, 2012. The School Board certified the proposed levy for taxes payable in 2013 at the September 27, 2012 School Board meeting. The School Board certified the proposed levy at $54,060,360. The recommended final levy is the same amount. The total 2013 proposed property tax levy will increase from 2012 by 1.2%, or $634,775. Reasons for this increase include adjustments for prior years and payments on alternative facilities bonds have increased. Administration recommended final approval of the levy. A motion was made and seconded to approve the recommendation as presented. Motion was carried.

Aaron Bushberger, Director of Finance, and Aaron Nielsen, principal from Malloy, Montague, Karnowski, Radosevich & Company (MMKR), independent auditors for ISD #833, presented information relating to their annual audit of the district's financial statements for fiscal year 2011-2012. The district again received an unqualified (or "clean") opinion which supports the hard work of all employees in all departments of the school district. The auditor, Aaron Nielsen, reviewed the financial statements, processes and practices of the district. The audit ensures quality fiscal management by the district. The reports can be found on the district's web site at www.sowashco.k12.mn.us/finance/documents.asp.

The district will again apply for the Certificate of Excellence in Financial Reporting given by the Association of School Business Officials International (ASBO) for the seventh time with the 2011-2012 audit. Administration requested that the School Board accept the 2011-2012 audited Comprehensive Annual Financial Report, Student Activities Accounts Report, Special Purpose Audit Reports, and Management Report. A motion was made and seconded to approve the audit reports as presented. Motion was carried.

The meeting adjourned at 8:38pm.

This information is only a summary. The full text is available for public inspection at the administrative offices of the school district or at www.sowashco.k12.mn.us .

1/9/2013


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