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SOUTH WASHINGTON COUNTY SCHOOL DIST. 833 NOV 21 MEETING MINUTES

Friday, January 17, 2014 - 11:20pm

November 21, 2013 School Board Regular Meeting for South Washington County Schools
Official Clerk\'s Summary
21 November 2013
Pursuant to due call and notice thereof, a regular meeting of the School Board of Independent School District 833, South Washington County Schools, was held on Thursday, November 21, 2013. The meeting was called to order by Chairman Ron Kath at 6:34 p.m. at the District Service Center, located at 7362 East Point Douglas Road South in Cottage Grove, MN. School Board members present were Marsha Adou, Tracy Brunnette, Jim Gelbmann, and Ron Kath were present. Board members Laurie Johnson and David Kemper were absent. Superintendent Keith Jacobus was present.
Motions were made and seconded to approve the agendas. The consent agenda contained retirements, resignation and terminations; leaves of absence; new employees/change of status, electronic fund transfers, gifts, extended field trips, recent meeting minutes; contract between Next Step Program and Afton Alps; contract renewal with Delta Dental for group dental insurance; contract renewal for Group Life, Accidental Death and Dismemberment, and Long Term Disability Insurance; acceptance of grant applications; approval of grant awards.
Ron Kath, Chairman of the School Board, presented a resolution accepting the resignation of current board member Laurie Johnson. As a result of the recent Election, current board member Laurie Johnson was elected to the 2-year seat that is to take effect immediately. Because Laurie is currently serving out a 4 year term that will expire the first Monday in January, 2014, she will need to resign that seat so she can immediately be seated into her 2-year seat. Laurie has submitted her resignation from that 4-year seat effective immediately. Katy McElwee-Stevens was appointed to the School Board last January to serve the vacancy created when Board member Leslee Boyd resigned. This appointment expired November 19, 2013. Katy was recently elected to a 4-year term on the School Board that will begin the first Monday in January, 2014. As a result of Laurie\'s resignation from her four year seat, there is a vacancy on the School Board until the first Monday in January, 2014. School Board members have agreed to offer this appointment to Katy McElwee-Stevens for this short vacancy so she will not have a break in service. The School Board approved two resolutions to complete this process - one is a resolution accepting the resignation of Laurie Johnson from her current seat; the second is a resolution filling the School Board vacancy with the appointment of Katy McElwee-Stevens.
The July 1, 2013 actuarial reports, related to the district\'s post-retirement benefit obligations, were presented by Aaron Bushberger, Director of Finance and Jill Urdahl, from Hildi, Inc. The district is required by the Governmental Accounting Standards Board (GASB) to have these reports completed every other year. The district currently has three GASB liabilities - GASB #45 covers post-employment insurance benefits, GASB #27 covers severance for the teachers group and GASB #16 covers the severance for all other employee groups. The GASB #45 liability decreased to $16.1 million from $18.1 million in 2011, the GASB #27 liability decreased to $4.1 million from $4.8 million and the GASB #16 liability decreased to $2.2 million from $2.6 million. Overall, the district\'s total post-retirement benefit obligation decreased to $22.4 million from $25.5 million in 2011. A motion was made and seconded to approve the actuarial reports and the motion was carried.
Dave Bernhardson, Assistant Superintendent for Elementary Education, and Keith Ryskoski, Assistant Superintendent for Secondary Education, presented the 2014-2015 Intra-District Transfer and Open Enrollment Parameters. Administrative recommendations for the application of board policy 509.1, Intra-district Transfers and 509, Enrollment of Non Resident Students, for the 2014-2015 school year are:
Elementary Schools (bold statements are new or revised)
1.Intra-district transfer requests for the 2014-2015 school year may be granted on a space available basis subject to the approval of the Assistant Superintendent for Elementary Schools.
2.Acceptance of a student under an intra-district transfer shall be determined after the staffing levels for the schools have been determined and shall not increase the number of students at a grade level within the receiving school beyond 90% of the established classroom cap for that grade level.
3.Intra-district transfers to Liberty Ridge Elementary School and Middleton Elementary School will not be approved due to capacity constraints.
4.Students moving during the school year outside of the attendance boundaries of Middleton and Liberty Ridge Elementary Schools may finish the school year, may not be able to attend the next school year. The next school year the student may be assigned to their attendance boundary school.
5.Acceptance of a student under an intra-district transfer shall not increase staffing requirements at the school receiving the student.
6.Students approved for an intra-district transfer in one year shall be included in the enrollment projections of the receiving school in future years for staffing purposes.
7.Kindergarten students with an elementary sibling attending a school under an intra-district transfer the year the kindergarten student will be enrolled will also be enrolled in the intra-district transfer school unless requested otherwise. This also applies to Middleton and Liberty Ridge Elementary schools.
8.Applications for consideration for transfer to another elementary school should be submitted by April 4, 2014.
9.If the number of intra-district transfer requests exceeds the available space in a grade level, the order of approval shall be determined by selecting names through a random drawing process.
10. Parents/guardians are responsible for providing transportation to and from school in every instance where an intra-district transfer has been approved.
11. Families must reapply if requesting enrollment at a school outside the assigned attendance boundary when school transitions occur (elementary to middle; middle to high school).
12. The School Board shall review the outcome of the intra-district transfer policy for elementary schools and make recommendations for the 2015-2016 school year.
Middle Schools (bold statements are new or revised)
1. Intra-district transfer requests for the 2014-15 school year may be granted on a space available basis subject to approval of the Assistant Superintendent for Secondary Schools.
2.Transfer approvals will be limited to a net +/- 3% above or below the assigned attendance boundary enrollment per grade level at Oltman and Woodbury Middle Schools.
3.Intra-district transfers to Cottage Grove Middle and Lake Middle Schools will not be approved due to capacity constraints.
4.Students moving during the school year outside of the attendance boundaries of Cottage Grove and Lake Middle Schools may finish the school year, but may not be able to attend the next school year. The next school year the student may be assigned to their attendance boundary school.
5.Acceptance of a student under an intra-district transfer shall not increase staffing requirements at the school receiving the student.
6.If the number of intra-district transfer requests exceeds the available space in a grade level, the order of approval shall be determined by selecting names through a random drawing process.
7.Students approved for an intra-district transfer in one year shall be included in the enrollment projections of the receiving school in future years for staffing purposes.
8.Applications for consideration to transfer to another district middle school outside the assigned attendance area should be submitted by January 15, 2014.
9.Parents/guardians are responsible for providing transportation to and from school in every instance where an intra-district transfer has been approved.
10. Families must reapply if requesting enrollment outside the assigned attendance boundary when school transitions occur (elementary to middle; middle to high school).
11. The School Board shall review the intra-district transfer policy and make recommendations for middle schools for the 2015-2016 school year.
High Schools (bold statements are new or revised)
1.Intra-district transfer requests for the 2014-2015 school year may be granted on a space available basis subject to the approval of the Assistant Superintendent for Secondary Schools.
2.Transfer approvals will be limited to a net +/- 3% above or below the assigned attendance boundary enrollment per grade level to assure that space is used efficiently and that no site is over capacity or student opportunities diminished due to significant loss of enrollment. Preference for enrollment will be given to students in grades 11 and 12 who request transfer to a unique district program at the International Baccalaureate Program at Park High School. Intra-district transfers to East Ridge High School will not be approved due to capacity restraints.
3.Students moving during the school year outside of the attendance boundaries of East Ridge High School may finish the school year, but may not be able to attend the next school year. The next school year the student may be assigned to their attendance boundary school.
4.Should net requests to a school exceed +/- 3% above or below the assigned attendance boundary enrollment per grade level. The order of approval shall be determined by a random drawing process.
5.Families must reapply if requesting enrollment outside the assigned attendance boundary when school transitions occur (middle to high school).
6.Students approved for an intra-district transfer in one year shall be included in the enrollment projections of the receiving school in future years for staffing purposes.
7.Eligibility for athletic participation related to transfer to a different school will be under the rules and guidelines of the Minnesota State High School League. MSHSL has ultimate authority in these matters. ("Note: the MSHSL already recognizes International Baccalaureate as an exception to their transfer eligibility policy.")
8.Acceptance of a student under an intra-district transfer shall not increase staffing requirements at the school receiving the student.
9.Applications for consideration to transfer to another district high school should be submitted by January 15, 2014.
10. Parents/guardians/students are responsible for providing transportation to and from school in every instance where an intra-district transfer has been approved.
11. The School Board shall review the outcome of the intra-district transfer policy for high school students and make recommendations for the 2014-2015 school year.
OPEN ENROLLMENT FOR NON-DISTRICT RESIDENT STUDENTS:
(bold statements are new or revised)
Beginning with 2014-2015 kindergarten and first grade enrollment of nonresident students is limited to 1%. For the 2014-15 school year grades 2-12 are at 3%. Liberty Ridge Elementary, Middleton Elementary, Cottage Grove Middle, Lake Middle and East Ridge High Schools, which are closed to intra-district transfers, are consequently closed to additional open enrollment students due to capacity constraints.
Schools/grades meeting or exceeding the thresholds for intra-district transfer considerations have also met the criteria for being closed to open enrollment.
Students moving during the school year outside of the ISD 833 attendance boundaries may apply for open enrollment and be able to finish the school year at the current school. However, the student(s) may be assigned to a different school the next year.
Open enrolled students will continue at their assigned school throughout their years at each level. Families are provided with the opportunity to indicate their preferred school, when school transitions occur (elementary to middle; middle to high school). The district retains the right to assign nonresident students to sites other than direct feeder schools when these transitions occur, based upon capacity and program considerations. A motion was made and seconded to approve the updated parameters and the motion was carried.
Denise Griffith, Director of Human Resources, presented a tentative agreement between South Washington County Schools and the United Teachers of South Washington County (UTSWC) to be effective July 1, 2013 through June 30, 2015. The details of this were presented to the School Board in a closed session earlier in the meeting. Members of the bargaining unit approved the tentative agreement on November 18, 2013. The economic costing of the tentative agreement includes Steps and Lanes in each year of the agreement, and a 0.3% increase for Year 1, and a 0.35% increase for Year 2. The agreement includes decreased District Single Open Access and Select Plan contributions at $539.81 and $538.01 per month for 2014, respectively. District Single Open Access and Select contributions are increased to $600.59 and $598.62 per month for 2015, respectively. The agreement keeps District Family Open Access and Select Plan contributions at $1,215.33 per month for both 2014 and 2015. District Single High Deductible contributions are reduced to $526.89 per month for 2014 and to $576.94 per month for 2015. The District Family High Deductible contribution is increased in 2014 to $1,371.88 per month and to $1505.90 per month for 2015. The District VEBA contribution for High Deductible Single and Family plans is increased to $250 per month for 2014 and 2015. Additionally, the District 403b contribution match will continue after the complete severance amount has been exhausted. The administration recommended approval of the tentative agreement. A motion was made and seconded to approve the agreement and the motion was carried.
Cathy Miller, Assistant Director of Human Resources, presented a tentative agreement between South Washington County Schools and the Kids Club Supervisors, Local 70 to be effective July 1, 2013 through June 30, 2015. The details of this were presented to the School Board in a closed session earlier in the meeting. Members of the bargaining unit approved the tentative agreement on November 19, 2013. The economic costing of the tentative agreement includes an increase of $.30 per hour Year 1 and $.11 per hour Year 2. Additionally, Martin Luther King Day was added as an employee holiday. There are no changes to insurance. The administration recommended approval of the tentative agreement. A motion was made and seconded to approve the agreement and the motion was carried.
Aaron Bushberger, Director of Finance, presented a tentative agreement between South Washington County Schools and the Professional Association of Confidential Employees (PACE) to be effective July 1, 2013 through June 30, 2015. The details of this were presented to the School Board in a closed session earlier in the meeting. Members of the bargaining unit approved the tentative agreement on November 19, 2013. The economic costing of the tentative agreement includes an increase of $1.00 per hour for Step 1 and $0.34 per hour on all other steps for Year 1 and no increase for Year 2. The agreement includes a decrease in district contribution for both Single Family Open Access and Select Choice health insurance plans for 2014 and 2015. The District Single Open Access and Select Plan contributions were lowered to $440.00 for 2014 and to $420.00 for 2015. District Family Open Access and Select Plan contributions were held constant for 2014 and 2015, at the 2013 amounts. The District Single High Deductible contribution for 2014 was increased to $595.60, and for 2015 to $643.00. The District Family High Deductible contribution for 2014 was increased to $1,427.00 and for 2015 to $1,553.00. The agreement also includes an increase in the district\'s TSA match to $1,400 effective January 1, 2015. The administration recommended approval of the tentative agreement. A motion was made and seconded to approve the agreement and the motion was carried.
The meeting adjourned at 9:30pm.
This information is only a summary. The full text is available for public inspection at the administrative offices of the school district or at www.sowashco.k12.mn.us .
1/22/2014


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